terms of service
I ask all clients to sign an agreement between us before a project. The details may vary depending on what we're working on, but below is an example:
The Boring But Sensible Legal Stuff
Entire Agreement: This agreement contains the entire understanding between the Clients and the Photographer.
Confirmation: A signed “Contract for Wedding Photography Services” is necessary to confirm the stated wedding services from the Photographer.
Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. I recommend that the Photographer be provided with a helper (often a member of the bridal party) who will point out key individuals to be photographed. The Photographer may also require the assistance of this contact in organizing family groups. The Clients also agree to give the Photographer sufficient warning (as is possible) of key events at the wedding to give the Photographer time to prepare e.g. bouquet throwing, cutting the cake, speeches etc. I would also appreciate a few minutes of access to the rings, dress, cake, and any other appropriate items to capture.
Please note that not all guests at weddings like having their photo taken. In such cases the Photographer will use her discretion but cannot be held responsible for a lack of photos of these people. I want your guests to have a good time, and not worry about having to avoid me if they dislike photographers!
“Paparazzi” Wedding Guests: All your guests will have digital cameras and all your guests will want to photograph the Clients. In the spirit of cheerful co-operation the Clients agree to give the Photographer precedence over the guests in order to take the photographs required for the wedding services described above, especially during the ceremony and posed portraits. I will also happily coordinate and work with your videographers to ensure that we all have the right space and access that we need for the best results.
Copyright Law: The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to make copies of the images under the following conditions. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.
Model Release: The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.
Limit of Liability: If the Photographer becomes injured, is too ill, or otherwise prevented by circumstances beyond their control and cannot supply the wedding services specified above the Photographer will try every means possible to book a replacement wedding photographer. If a replacement photographer cannot be found, liability is limited to a refund of the agreed upon contract total. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen, or otherwise destroyed for reasons in or beyond my control. In these circumstances liability is limited to a refund of the agreed upon contract total.
Cancellation Fee: In the event of the Clients cancelling the wedding for whatever reason within 72 hours of the event, a 25% cancellation fee will be due.